SOFTWARE AS A SERVICE (SaaS) AGREEMENT
This Software as a Service Agreement (“Agreement”) is entered into between the customer who enters into a Communio Support Agreement (the “Customer”) for the provision of the SaaS Services and other services or products described herein, and Communio Foundation (“Communio”), with its principal place of business at 5901 Kingstowne Village Pkwy, #102, Alexandria, VA 22315. Communio and Customer agree that the following terms and conditions will apply to the SaaS Services, and Customer’s use and enjoyment of the Communio Platform Software, related Maintenance Services, and Other Services provided under Communio Support Agreement.
“Administrator(s)” means each Customer employee designated by Customer to serve as technical administrator of the SaaS Services on Customer’s behalf who maintains his or her own unique user identification and password as required by Communio.
“Customer Content” means all data and materials provided by Customer to Communio for use in connection with the SaaS Services, including, without limitation, customer applications, data files, and graphics.
“Documentation” means the user guides, online help, release notes, training materials and other documentation provided or made available by Communio to Customer regarding the use or operation of the SaaS Services.
“End User” means any Customer authorized staff member other than the Administrator who will access and utilize the Software on behalf of the Customer via a unique user identification and password combination.
“Host” means the computer equipment on which the Software is installed, which is owned and operated by Communio or its subcontractors.
“Maintenance Services” means the support and maintenance services provided by Communio to Customer pursuant to this SaaS Agreement and Exhibit B.
“Other Services” means all technical and non-technical services performed or delivered by Communio under this SaaS Agreement, including, without limitation, implementation services and other professional services, training and education services but excluding the SaaS Services and the Maintenance Services. Other Services will be provided on a time and material basis at such times or during such periods, as may be specified in a Schedule and mutually agreed to by the parties. All Other Services will be provided on a non–work for hire basis.
“Schedule” or “Communio Support Agreement” is a document between Customer and Communio under which Communio provides certain services including the SaaS Services, the Communio Platform Software, related Maintenance Services, and Other under the terms and conditions of this SaaS Agreement.
“Software” means the object code version of the Communio Platform Software and any other software, to which Customer is provided access as part of the SaaS Services, including any updates or new versions.
“SaaS Services” refer to the specific Communio’s internet-accessible service that provides use of Communio Platform Software that is provided by Communio or its service provider(s) or licensor(s) and made available to Customer over a network on a term-use basis.
“Subscription Term” shall mean that period specified in a Schedule during which Customer will have on-line access and use of the Software through Communio’s SaaS Services. The Subscription Term will be for a maximum initial term of three (3) years, and shall renew for successive 12-month periods unless either party delivers written notice of non-renewal to the other party at least 60 days prior to the expiration of the then-current Subscription Term.
- SAAS SERVICES
2.1 During the Subscription Term, and subject to compliance with all of the terms and conditions set forth herein, and payment of all applicable fees, Customer will receive a nonexclusive, non-assignable, royalty free, worldwide right to access and use the SaaS Services solely for its internal business operations subject to the terms of this Agreement.
2.2 Customer acknowledges that this Agreement is a services agreement and Communio will not be delivering copies of the Software to Customer as part of the SaaS Services.
Customer shall not, and shall not permit anyone to: (i) copy or republish the SaaS Services or Software, (ii) make the SaaS Services available to any person other than Administrators and End Users, (iii) use or access the SaaS Services to provide service bureau, time-sharing or other computer hosting services to third parties, (iv) modify or create derivative works based upon the SaaS Services or Documentation, (v) remove, modify or obscure any copyright, trademark or other proprietary notices contained in the software used to provide the SaaS Services or in the Documentation, (vi) reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code of the Software used to provide the SaaS Services, except and only to the extent such activity is expressly permitted by applicable law, or (vii) access the SaaS Services or use the Documentation in order to build a similar product or competitive product. Subject to the limited licenses granted herein, Communio shall own all right, title and interest in and to the Software, services, Documentation, and other deliverables provided under this SaaS Agreement, including all modifications, improvements, upgrades, derivative works and feedback related thereto and intellectual property rights therein. Customer agrees to assign all right, title and interest it may have in the foregoing to Communio.
- CUSTOMER RESPONSIBILITIES
4.1 Assistance. Customer shall provide commercially reasonable information and assistance to Communio to enable Communio to deliver the SaaS Services. Upon request from Communio, Customer shall promptly deliver Customer Content to Communio in an electronic file format specified and accessible by Communio. Customer acknowledges that Communio’s ability to deliver the SaaS Services in the manner provided in this SaaS Agreement may depend upon the accuracy and timeliness of such information and assistance.
4.2 Compliance with Laws. Customer shall comply with all applicable local, state, national and foreign laws in connection with its use of the SaaS Services, including those laws related to data privacy, international communications, and the transmission of technical or personal data. Customer acknowledges that Communio exercises no control over the content of the information transmitted by the Customer, its Administrators or its End Users through the SaaS Services. Customer shall not upload, post, reproduce or distribute any information, software or other material protected by copyright, privacy rights, or any other intellectual property right without first obtaining the permission of the owner of such rights.
4.3 Unauthorized Use; False Information. Customer shall: (i) notify Communio immediately of any unauthorized use of any password or user id or any other known or suspected breach of security, (ii) report to Communio immediately and use reasonable efforts to stop any unauthorized use of the SaaS Services that is known or suspected by Customer or any of its Administrators or End Users, and (iii) not provide false identity information to gain access to or use the SaaS Services.
4.4 Administrator and End User Access. Customer shall be solely responsible for the acts and omissions of its Administrators and End Users. Communio shall not be liable for any loss of data or functionality caused directly or indirectly by the Administrators and End Users.
4.5 Customer Input. Customer is solely responsible for collecting, inputting and updating all Customer Content stored on the Host, and for ensuring that the Customer Content does not (i) include anything that actually or potentially infringes or misappropriates the copyright, trade secret, trademark or other intellectual property right of any third party, or (ii) contain anything that is obscene, defamatory, harassing, offensive or malicious. Customer shall: (i) notify Communio immediately of any unauthorized use of any password or user id or any other known or suspected breach of security, (ii) report to Communio immediately and use reasonable efforts to stop any unauthorized use of the Service that is known or suspected by Customer or any of its Administrators or End Users, and (iii) not provide false identity information to gain access to or use the Service.
4.6 License from Customer. Subject to the terms and conditions of this SaaS Agreement, Customer shall grant to Communio a limited, non-exclusive and non-transferable license, to copy, store, configure, perform, display and transmit Customer Content and analyze anonymized data that is privacy protected solely as necessary to provide and enhance the SaaS Services to Customer.
4.7 Ownership and Restrictions. Customer retains ownership and intellectual property rights in and to its Customer Content. Communio or its licensors retain all ownership and intellectual property rights to the services, Software programs, and anything developed and delivered under the Agreement.
4.8 Suggestions. Communio shall have a royalty-free, worldwide, irrevocable, perpetual license to use and incorporate into the SaaS Services any suggestions, enhancement requests, recommendation or other feedback provided by Customer, including Administrators and Users, relating to the operation of the SaaS Services.
- ORDERS AND PAYMENT
5.1 Orders. Customer shall order SaaS Services and make payments pursuant to a Schedule. All services acquired by Customer shall be governed exclusively by this SaaS Agreement and the applicable Schedule. In the event of a conflict between the terms of a Schedule and this SaaS Agreement, the terms of the Schedule shall take precedence.
5.2 Invoicing and Payment. Unless otherwise provided in the Schedule, Communio shall invoice Customer for all fees on the Schedule effective date. Customer shall pay all undisputed invoices within 15 days after the date of the invoice. Except as expressly provided otherwise, fees are non-refundable. All fees are stated in United States Dollars and must be paid by Customer to Communio in United States Dollars.
5.3 Expenses. Customer will reimburse Communio for its reasonable, out-of-pocket travel and related expenses incurred in performing the Other Services. Communio shall notify Customer prior to incurring any such expense.
5.4 Taxes. Communio shall bill Customer for applicable taxes as a separate line item on each invoice unless and until Communio receives acceptable documentation from Customer verifying Customer’s exemption from all sales, use and similar taxes. Customer shall be responsible for payment of all sales and use taxes, value added taxes (VAT), or similar charges relating to Customer’s purchase and use of the services. Customer shall not be liable for taxes based on Communio’s net income, capital or corporate franchise.
- TERM AND TERMINATION
6.1 Term of SaaS Agreement. The term of this SaaS Agreement shall begin on the Effective Date and shall continue until terminated by either party as outlined in this Section.
6.2 Termination. Either party may terminate this SaaS Agreement immediately upon a material breach by the other party that has not been cured within thirty (30) days after receipt of notice of such breach.
6.3 Suspension for Non-Payment. Communio reserves the right to suspend delivery of the SaaS Services if Customer fails to timely pay any undisputed amounts due to Communio under this SaaS Agreement, but only after Communio notifies Customer of such failure and such failure continues for fifteen (15) days after the date of such notice. Suspension of the SaaS Services shall not release Customer of its payment obligations under this SaaS Agreement. Customer agrees that Communio shall not be liable to Customer or to any third party for any liabilities, claims or expenses arising from or relating to suspension of the SaaS Services resulting from Customer’s nonpayment.
6.4 Suspension for Ongoing Harm. Communio reserves the right to suspend delivery of the SaaS Services if Communio reasonably concludes that Customer or an Administrator’s or End User’s use of the SaaS Services is causing immediate and ongoing harm to Communio or others. In the extraordinary case that Communio must suspend delivery of the SaaS Services, Communio shall immediately notify Customer of the suspension and the parties shall diligently attempt to resolve the issue. Communio shall not be liable to Customer or to any third party for any liabilities, claims or expenses arising from or relating to any suspension of the SaaS Services in accordance with this Section 6.4. Nothing in this Section 6.4 will limit Communio’s rights under Section 6.5 below.
6.5 Effect of Termination
(a) Upon termination of this SaaS Agreement or expiration of the Subscription Term, based upon a sixty (60) day advance non-renewal notification by either party, Communio shall immediately cease providing the SaaS Services and all usage rights granted under this SaaS Agreement shall terminate except that Customer’s Administrator(s) and End Users shall have view-only access to the data stored by Communio as part of the SaaS Services for a period of sixty (60) days after such termination.
(b) If Communio terminates this SaaS Agreement due to a breach by Customer, then Customer shall immediately pay to Communio all amounts then due under this SaaS Agreement and to become due during the remaining term of this SaaS Agreement, but for such termination. If Customer terminates this SaaS Agreement due to a breach by Communio, then Communio shall immediately repay to Customer all prepaid amounts for any unperformed SaaS Services scheduled to be delivered after the termination date.
(c) Upon termination of this SaaS Agreement and upon subsequent written request by the disclosing party, the receiving party of tangible Confidential Information shall immediately return such information or destroy such information and provide written certification of such destruction, provided that the receiving party may permit its legal counsel to retain one archival copy of such information in the event of a subsequent dispute between the parties.
7.1 Warranty. Communio represents and warrants that it will provide the SaaS Services in a professional manner consistent with general industry standards and that the SaaS Services will perform substantially in accordance with the Documentation. For any breach of a warranty, Customer’s exclusive remedy shall be as provided in Section 6, Term and Termination.
7.2 COMMUNIO WARRANTS THAT THE SAAS SERVICES WILL PERFORM IN ALL MATERIAL RESPECTS IN ACCORDANCE WITH THE DOCUMENTATION. COMMUNIO DOES NOT GUARANTEE THAT THE SAAS SERVICES WILL BE PERFORMED ERROR-FREE OR UNINTERRUPTED, OR THAT COMMUNIO WILL CORRECT ALL SAAS SERVICES ERRORS. CUSTOMER ACKNOWLEDGES THAT COMMUNIO DOES NOT CONTROL THE TRANSFER OF DATA OVER COMMUNICATIONS FACILITIES, INCLUDING THE INTERNET, AND THAT THE SAAS SERVICE MAY BE SUBJECT TO LIMITATIONS, DELAYS, AND OTHER PROBLEMS INHERENT IN THE USE OF SUCH COMMUNICATIONS FACILITIES. THIS SECTION SETS FORTH THE SOLE AND EXCLUSIVE WARRANTY GIVEN BY COMMUNIO (EXPRESS OR IMPLIED) WITH RESPECT TO THE SUBJECT MATTER OF THIS AGREEMENT. NEITHER COMMUNIO NOR ANY OF ITS LICENSORS OR OTHER SUPPLIERS WARRANT OR GUARANTEE THAT THE OPERATION OF THE SUBSCRIPTION SERVICE WILL BE UNINTERRUPTED, VIRUS-FREE OR ERROR-FREE, NOR SHALL COMMUNIO OR ANY OF ITS SERVICE PROVIDERS BE LIABLE FOR UNAUTHORIZED ALTERATION, THEFT OR DESTRUCTION OF CUSTOMER’S OR ANY USER’S DATA, FILES, OR PROGRAMS UNLESS CAUSED SOLELY BY THE GROSS NEGLIGENCE OR INTENTIONAL MISCONDUCT OF COMMUNIO.
- LIMITATIONS OF LIABILITY
NEITHER PARTY (NOR ANY LICENSOR OR OTHER SUPPLIER OF COMMUNIO) SHALL BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOST BUSINESS, PROFITS, DATA OR USE OF ANY SERVICE, INCURRED BY EITHER PARTY OR ANY THIRD PARTY IN CONNECTION WITH THIS SAAS AGREEMENT, REGARDLESS OF THE NATURE OF THE CLAIM (INCLUDING NEGLIGENCE), EVEN IF FORESEEABLE OR THE OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NEITHER PARTY’S AGGREGATE LIABILITY FOR DAMAGES UNDER THIS SAAS AGREEMENT, REGARDLESS OF THE NATURE OF THE CLAIM (INCLUDING NEGLIGENCE), SHALL EXCEED THE FEES PAID OR PAYABLE BY CUSTOMER UNDER THIS SAAS AGREEMENT DURING THE 12 MONTHS PRECEDING THE DATE THE CLAIM AROSE.
The foregoing limitations shall not apply to the parties’ obligations (or any breach thereof) under Sections entitled “Restriction”, “Indemnification”, or “Confidentiality”.
9.1 Indemnification by Communio. If a third party makes a claim against Customer that the SaaS Services infringes any patent, copyright or trademark, or misappropriates any trade secret, or that Communio’s negligence or willful misconduct has caused bodily injury or death, Communio shall defend Customer and its directors, officers and employees against the claim at Communio’s expense and Communio shall pay all losses, damages and expenses (including reasonable attorneys’ fees) finally awarded against such parties or agreed to in a written settlement agreement signed by Communio, to the extent arising from the claim. Communio shall have no liability for any claim based on (i) the Customer Content, (ii) modification of the SaaS Services not authorized by Communio, or (iii) use of the SaaS Services other than in accordance with the Documentation and this SaaS Agreement. Communio may, at its sole option and expense, procure for Customer the right to continue use of the SaaS Services, modify the SaaS Services in a manner that does not materially impair the functionality, or terminate the Subscription Term and repay to Customer any amount paid by Customer with respect to the Subscription Term following the termination date.
9.2 Indemnification by Customer. If a third party makes a claim against Communio that the Customer Content infringes any patent, copyright or trademark, or misappropriates any trade secret, Customer shall defend Communio and its directors, officers and employees against the claim at Customer’s expense and Customer shall pay all losses, damages and expenses (including reasonable attorneys’ fees) finally awarded against such parties or agreed to in a written settlement agreement signed by Customer, to the extent arising from the claim.
9.3 Conditions for Indemnification. A party seeking indemnification under this section shall (i) promptly notify the other party of the claim, (ii) give the other party sole control of the defense and settlement of the claim, and (iii) provide, at the other party’s expense for out-of-pocket expenses, the assistance, information and authority reasonably requested by the other party in the defense and settlement of the claim.
10.1 Definition. “Confidential Information” means any information disclosed by a party to the other party, directly or indirectly, which, (i) if in written, graphic, machine-readable or other tangible form, is marked as “confidential” or “proprietary,” (ii) if disclosed orally or by demonstration, is identified at the time of initial disclosure as confidential and is confirmed in writing to the receiving party to be “confidential” or “proprietary” within 30 days of such disclosure, (iii) is specifically deemed to be confidential by the terms of this SaaS Agreement, or (iv) reasonably appears to be confidential or proprietary because of the circumstances of disclosure and the nature of the information itself. Confidential Information will also include information disclosed by third parties to a disclosing party under an obligation of confidentiality. Subject to the display of Customer Content as contemplated by this SaaS Agreement, Customer Content is deemed Confidential Information of Customer. Communio software and Documentation are deemed Confidential Information of Communio.
10.2 Confidentiality. During the term of this SaaS Agreement and for 5 years thereafter (perpetually in the case of software), each party shall treat as confidential all Confidential Information of the other party, shall not use such Confidential Information except to exercise its rights and perform its obligations under this SaaS Agreement, and shall not disclose such Confidential Information to any third party. Without limiting the foregoing, each party shall use at least the same degree of care, but not less than a reasonable degree of care, it uses to prevent the disclosure of its own confidential information to prevent the disclosure of Confidential Information of the other party. Each party shall promptly notify the other party of any actual or suspected misuse or unauthorized disclosure of the other party’s Confidential Information. Neither party shall reverse engineer, disassemble or decompile any prototypes, software or other tangible objects which embody the other party’s Confidential Information and which are provided to the party hereunder. Each party may disclose Confidential Information of the other party on a need-to-know basis to its contractors who are subject to confidentiality agreements requiring them to maintain such information in confidence and use it only to facilitate the performance of their services on behalf of the receiving party.
10.3 Exceptions. Confidential Information excludes information that: (i) is known publicly at the time of the disclosure or becomes known publicly after disclosure through no fault of the receiving party, (ii) is known to the receiving party, without restriction, at the time of disclosure or becomes known to the receiving party, without restriction, from a source other than the disclosing party not bound by confidentiality obligations to the disclosing party, or (iii) is independently developed by the receiving party without use of the Confidential Information as demonstrated by the written records of the receiving party. The receiving party may disclose Confidential Information of the other party to the extent such disclosure is required by law or order of a court or other governmental authority, provided that the receiving party shall use reasonable efforts to promptly notify the other party prior to such disclosure to enable the disclosing party to seek a protective order or otherwise prevent or restrict such disclosure. Each party may disclose the existence of this SaaS Agreement and the relationship of the parties, but agrees that the specific terms of this SaaS Agreement will be treated as Confidential Information; provided, however, that each party may disclose the terms of this SaaS Agreement to those with a need to know and under a duty of confidentiality such as accountants, lawyers, bankers and investors.
- GENERAL PROVISIONS
11.1 Non-Exclusive Service. Customer acknowledges that SaaS Services is provided on a non-exclusive basis. Nothing shall be deemed to prevent or restrict Communio’s ability to provide the SaaS Services or other technology, including any features or functionality first developed for Customer, to other parties.
11.4 Assignment. Neither party may assign this SaaS Agreement or any right under this SaaS Agreement, without the consent of the other party, which consent shall not be unreasonably withheld or delayed; provided, however, that Communio may assign this SaaS Agreement to any subsidiary, affiliate, commonly-controlled entity or acquirer of all or substantially all of the SaaS business of Communio to which this SaaS Agreement relates, whether by merger, asset sale or otherwise. This SaaS Agreement shall be binding upon and inure to the benefit of the parties’ successors and permitted assigns. Either party may employ subcontractors in performing its duties under this SaaS Agreement, provided, however, that such party shall not be relieved of any obligation under this SaaS Agreement.
11.5 Notices. Except as otherwise permitted in this SaaS Agreement, notices under this SaaS Agreement shall be in writing and shall be deemed to have been given (i) five (5) business days after mailing if sent by registered or certified U.S. mail, (ii) when transmitted if sent by facsimile, provided that a copy of the notice is promptly sent by another means specified in this section, or (iii) when delivered if delivered personally or sent by express courier service. All notices shall be sent to the other party at the address set forth on the cover page of this SaaS Agreement.
11.6 Force Majeure. Each party will be excused from performance for any period during which, and to the extent that, such party or any subcontractor is prevented from performing any obligation or Service, in whole or in part, as a result of causes beyond its reasonable control, and without its fault or negligence, including without limitation, acts of God, strikes, lockouts, riots, acts of terrorism or war, epidemics, communication line failures, and power failures.
11.7 Waiver. No waiver shall be effective unless it is in writing and signed by the waiving party. The waiver by either party of any breach of this SaaS Agreement shall not constitute a waiver of any other or subsequent breach.
11.8 Severability. If any term of this SaaS Agreement is held to be invalid or unenforceable, that term shall be reformed to achieve as nearly as possible the same effect as the original term, and the remainder of this SaaS Agreement shall remain in full force.
11.9 Entire SaaS Agreement. This SaaS Agreement (including all Schedules and exhibits) contains the entire agreement of the parties and supersedes all previous oral and written communications by the parties, concerning the subject matter of this SaaS Agreement. This SaaS Agreement may be amended solely in a writing signed by both parties. Standard or printed terms contained in any purchase order or sales confirmation are deemed rejected and shall be void unless specifically accepted in writing by the party against whom their enforcement is sought; mere commencement of work or payment against such forms shall not be deemed acceptance of the terms.
11.10 Survival. Sections 3, 6, and 7 through 11 of this SaaS Agreement shall survive the expiration or termination of this SaaS Agreement for any reason.
11.11 Publicity. Communio may include Customer’s name and logo in its customer lists and on its website. Upon signing, Communio may issue a high-level press release announcing the relationship and the manner in which Customer will use the Communio solution. Communio shall coordinate its efforts with appropriate communications personnel in Customer’s organization to secure approval of the press release if necessary.
11.12 [INTENTIONALLY OMITTED]
11.13 No Third Party Beneficiaries. This SaaS Agreement is an agreement between the parties, and confers no rights upon either party’s employees, agents, contractors, partners of customers or upon any other person or entity.
11.14 Independent Contractor. The parties have the status of independent contractors, and nothing in this SaaS Agreement nor the conduct of the parties will be deemed to place the parties in any other relationship. Except as provided in this SaaS Agreement, neither party shall be responsible for the acts or omissions of the other party or the other party’s personnel.
11.15 Statistical Information. Communio may anonymously compile statistical information related to the performance of the Services for purposes of improving and expanding the Communio service, provided that such information does not identify Customer’s data or include Customer’s name.
11.16 Governing Law. This SaaS Agreement shall be governed by the laws of the State of Indiana, excluding its conflict of law principles.
11.17 Compliance with Laws. Communio shall comply with all applicable local, state, national and foreign laws in connection with its delivery of the SaaS Services, including those laws related to data privacy, international communications, and the transmission of technical or personal data.
11.18 Dispute Resolution. Customer’s satisfaction is an important objective to Communio in performing its obligations under this SaaS Agreement. Except with respect to intellectual property rights, if a dispute arises between the parties relating to the interpretation or performance of this SaaS Agreement or the grounds for the termination hereof, the parties agree to hold a meeting within fifteen (15) days of written request by either party, attended by individuals with decision-making authority, regarding the dispute, to attempt in good faith to negotiate a resolution of the dispute prior to pursuing other available remedies. If, within 15 days after such meeting, the parties have not succeeded in resolving the dispute, either party may protect its interests by any lawful means available to it subject to the terms of Section 11.19 herein.
11.19 Jurisdiction/Venue. If any dispute relating to this Agreement is not resolved in accordance with Section 11.18 herein, the parties agree that the sole and exclusive venue for filing and prosecution of any lawsuits and causes of action shall be the Superior or Circuit Courts in Allen County, Indiana, or the US District Court for the Northern District of Indiana. Each of the Parties irrevocably submits to the exclusive jurisdiction of each such court in any such action or proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in respect of the proceeding shall be heard and determined only in any such court and agrees not to bring any proceeding arising out of or relating to this Agreement in any other court. The parties agree that either or both of them may file a copy of this paragraph with any court as written evidence of the knowing, voluntary and bargained agreement between the parties irrevocably to waive any objections to venue or to convenience of forum.
11.20 Signatures. This SaaS Agreement may be executed in multiple counterparts, each of which when executed will be an original, and all of which, when taken together, will constitute one agreement. Delivery of an executed counterpart of a signature page of this SaaS Agreement by facsimile or other electronic transmission (including via pdf) will be effective as delivery of a manually executed counterpart.
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